User Roles & Permissions
This page summarizes what each role can do across Astral. Roles can be combined, and when multiple roles are assigned to a single person, a Principal Role must be selected to indicate their primary capacity.
Roles at a glance
| Role | Purpose | Common holders |
|---|---|---|
| Administrator | Manages the organization, team, and settings | Practice owner, clinic admin |
| Psychiatrist | Provides psychiatric care; manages their own patients | Medical doctor |
| Psychologist | Provides psychological care; manages their own patients | Licensed psychologist |
| Assistant | Supports therapists; helps with coordination and intake | Front desk, coordinator |
Permissions matrix (high-level)
| Capability | Administrator | Psychiatrist | Psychologist | Assistant |
|---|---|---|---|---|
| Access Members page | ✓ | |||
| Invite members | ✓ | |||
| Deactivate/Reactivate/Remove members | ✓ | |||
| Assign assistants (org-wide or to specific therapists) | ✓ | |||
| View own patients | ✓ | ✓ | ✓ (assigned therapist’s patients only) | |
| Edit own patients | ✓ | ✓ | ||
| Patient intake – Basic | ✓ | ✓ | ✓ (for assigned therapists) | |
| Patient intake – Full | ✓ | ✓ | ||
| Calendar – create/edit own events | ✓ | ✓ | ✓ | ✓ (for assigned therapists) |
| View dashboards | ✓ | ✓ | ✓ | ✓ |
Notes: - Assistants act on behalf of their assigned therapists. Their scope is limited to the organization (org‑wide assignment) or to specific therapists. - When a user holds multiple roles, capabilities combine. If both therapist roles are present, they remain functionally identical unless otherwise noted in feature pages.
Principal Role
- When multiple roles are assigned, a Principal Role must be selected during invitation. It clarifies reporting, default views, and day‑to‑day behavior.
- Role composition can’t be changed directly in the app after invitation; contact support for changes.
Assistant assignment
- Assistants may be assigned to the entire organization or to specific therapists.
- A therapist can have only one dedicated assistant when “assign to specific therapists” is used.
- An assistant can support multiple therapists.
- Therapists already assigned to another assistant won’t appear in the selection list when assigning.
For how to configure assignments, see: Members → Manage assistant assignments.
FAQs
• Can one person be both a therapist and an assistant? Yes. Capabilities combine. If they’re also assigned as an assistant, they can perform assistant tasks for their assigned scope while retaining their therapist capabilities.
• Do psychiatrists and psychologists differ in permissions? Functionally they are identical in the current version. Differences may appear in future updates and will be documented on the relevant feature pages.
• Can I change a user’s roles later? Roles are selected at invitation time. Changing them later requires support. See Members.